IDR South Africa t/a V Report - Record of Processing
Regulator
Name The Information Regulator (South Africa)
Address PO Box 31533
Braamfontein
2017
Email complaints.IR@justice.gov.za
Contact Person inforeg@justice.gov.za
South Africa The Information Regulator (South Africa)
Responsible Party
Responsible Party Name IDR South Africa t/a V Report
Head of Organisation / Owner Shane L Meintjes
Postal Address 69 Kirby Beller Street
Glenvista
2058
Physical Address 69 Kirby Beller Street
Glenvista
2058
Landline 27114324416
Email shane@v-report.co.za
Country South Africa
Information Officer
Name Shane L Meintjes
Email shane@v-report.co.za
Landline 011-4324416
Mobile 0791567069
Address 69 Kirby Beller Street, Glenvista, 2058
Details of Processing
Data Subject Type Processing Purpose
Attorneys (Customer) Fraud Investigation
Lawful basis:
S11 - It is in the legitimate interest of a third party to whom the information is supplied
Retention Period:
Until tax or other legal retention period expires Personal Information Category
Confidential Correspondence
Email address
Identification Number
Physical address
Telephone number
Vehicle Information
Name, together with other identifying information
Drivers Licence Data
Location information
Online identifier
Debt Recovery
Lawful basis:
S11 - It is in the legitimate interest of a third party to whom the information is supplied
Retention Period:
Until tax or other legal retention period expires Personal Information Category
Confidential Correspondence
Email address
Employment history
Identification Number
Name, together with other identifying information
Physical address
Vehicle Information
Telephone number
Financial & banking details
Drivers Licence Data
Location information
Online identifier
Natural Person (Other) Student examinations and assessments
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Education history
Online identifier
Verify Educational Qualifications
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Education history
Identification Number
Verify Criminal Record Standing
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Fingerprints
Identification Number
Special Personal Information Category Lawful basis
Biometric information S27 - We have the data subject's consent
Verification of the Data Subjects Identity
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Fingerprints
Identification Number
Special Personal Information Category Lawful basis
Biometric information S27 - We have the data subject's consent
Skills Assessments
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Email address
Identification Number
Name, together with other identifying information
Telephone number
Verification of Drivers License
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Drivers Licence Data
Name, together with other identifying information
Psychometric Assessments
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Email address
Name, together with other identifying information
Telephone number
Suppliers (Contractor/Supplier) Auditing and taxation services
Lawful basis:
S15 - To comply with revenue collection law as per the SARS Act
Retention Period:
Until tax or other legal retention period expires Personal Information Category
Confidential Correspondence
Financial & banking details
Email address
Name, together with other identifying information
Physical address
Telephone number
Customer sales, service and support
Lawful basis:
S11 - We have the competent person's consent
Retention Period:
Until contract completed Personal Information Category
Confidential Correspondence
Email address
Financial & banking details
Name, together with other identifying information
Physical address
Telephone number
Location information
Business advisory
Lawful basis:
S11 - We, the Responsible Party must comply with a legal obligation
Retention Period:
Until no longer needed for purposes of proof Personal Information Category
Tax Numbers for Beneficiary Payments
Personalised services to beneficiaries
Lawful basis:
S11 - We have the competent person's consent
Retention Period:
Until contract completed Personal Information Category
Tax Numbers for Beneficiary Payments
Customers / Clients (Other) Customer sales, service and support
Lawful basis:
S11 - To conclude or perform a contract to which the data subject is party
Retention Period:
Until contract completed Personal Information Category
Confidential Correspondence
Email address
Financial & banking details
Name, together with other identifying information
Physical address
Telephone number
Auditing and taxation services
Lawful basis:
S15 - To comply with revenue collection law as per the SARS Act
Retention Period:
Until tax or other legal retention period expires Personal Information Category
Confidential Correspondence
Email address
Financial & banking details
Physical address
Telephone number
Name, together with other identifying information
Legal advice and representation
Lawful basis:
S11 - It is in our organisation's legitimate interest
Retention Period:
Until no longer needed for purposes of proof Personal Information Category
Confidential Correspondence
Email address
Name, together with other identifying information
Physical address
Telephone number
Employees (Employee) Employee recruitment
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until consent withdrawn Personal Information Category
Confidential Correspondence
Education history
Email address
Employment history
Identification Number
Name, together with other identifying information
Physical address
Telephone number
Online identifier
Special Personal Information Category Lawful basis
Biometric information S27 - We have the data subject's consent
Criminal behaviour - allegations S27 - We have the data subject's consent
Employment and performance management
Lawful basis:
S11 - To conclude or perform a contract to which the data subject is party
Retention Period:
Until tax or other legal retention period expires Personal Information Category
Confidential Correspondence
Education history
Email address
Employment history
Financial & banking details
Identification Number
Online identifier
Physical address
Telephone number
Name, together with other identifying information
Special Personal Information Category Lawful basis
Biometric information S27 - We have the data subject's consent
Criminal behaviour - allegations S27 - We have the data subject's consent
Health or sex life S32 - We comply with provisions concerning a data subject's health or sex life
Prospective Employees (Other) Employment and performance management
Lawful basis:
S11 - We have the data subject's consent
Retention Period:
Until tax or other legal retention period expires Personal Information Category
Confidential Correspondence
Education history
Email address
Employment history
Financial & banking details
Identification Number
Name, together with other identifying information
Online identifier
Physical address
Telephone number
Special Personal Information Category Lawful basis
Biometric information S27 - We have the data subject's consent
Criminal behaviour - allegations S27 - We have the data subject's consent
Health or sex life S32 - We comply with provisions concerning a data subject's health or sex life
Where relevant, we confirm whether the destination country has an appropriate law in place, else we make use of the appropriate binding agreement. If the transfer is internal to our organisation, we ensure that we have Binding Corporate Rules in place.
Security Measures
Through regular risk assessment, we are able to identify security measures necessary to secure the confidentiality and integrity of processing of personal information.
Examples of some of our Technical security measures are as follows:
⦁ Encrypted storage and transfer
⦁ Employee access controls
⦁ Regular updating of security software and systems
⦁ Monitoring to detect potential breaches
Examples of some of our Organisational security measures are as follows:
⦁ Employee awareness and training on relevant policies and procedures
⦁ Undertaking Data Protection Impact Assessments
⦁ A documented disaster recovery program, including regularly tested backups
⦁ Limiting employee access to personal data
⦁ We maintain a risk management program to address information security risks and breaches
IDR South Africa t/a V Report Record of Processing - As Operator |
